The meeting minutes are handled by Clotho's secretary.

Meeting Minutes: Clotho’s Spinning Guild

Date: October 21, 2023

Start Time: 1:00pm

End Time:  2:00pm

Meeting Held By: President Renee Hoyos

Calendar/Due Dates:

November 18th Next meeting

November 4th Peace Hill Farm Fiber Festival

November 5th - Berkeley Plantation First Thanksgiving Festival

November 5th Glen Allen Cultural Arts Center Glass Gallery take down

Agenda:

  • Welcome & Introductions / show & tell
  • Old business
    •  Glass Case Display at Glen Allen Cultural Arts Center - Breakdown will be Sunday November 5th.
      • Volunteers requested to assist on the display removal.
    • By-laws review has been completed by Renee, Cythia and Kelly.  Completed by-laws are going on the website.  Membership has 2 months to review.  We will vote on them at the January meeting.
  • New business
    • Dues are now due.  They can be submitted online, through PayPal or to Susan at a meeting.
    • Christmas Ornament request - Glen Allen Cultural Arts Center has again invited us to decorate a Christmas Tree.  Bring your ornaments to the November meeting.  Each ornament will earn a raffle ticket.
  • Mary Kearney from Central Virginia Fiber Mill gave her presentation on fleece preparation process and introduced the group to silk hankies.
    • Mary’s pricing information is on her website.
    • Removal of debris before submission can help manage the cost.
    • Approximately 6 months to process from fleece to roving.
  • Raffle

Announcements:

  • None

Motions:

  • None

Miscellaneous:

  • None

Meeting Minutes: Clotho’s Spinning Guild

Date: July 15th, 2023

Start Time: 1:00pm

End Time:  2:00pm

Meeting Held By:  Secretary Jodi Gibbs

Calendar/Due Dates:

August 19th Next meeting

September 14th Glen Allen New exhibit open house

October 7-8 Montpelier Fiber Festival

Agenda:

  • Welcome & Introductions / show & tell
  • Old business
    •  Glass Case Display at Glen Allen Cultural Arts Center - will begin gathering items at August meeting for September set-up.
      • Glen Allen Cultural Center’s “Glass Case Gallery” display - We will have the space Monday 9/11 - Monday 11/6.
      • Volunteers requested to assist Susan, Renee and Laura on the display design, installation and removal.  Current volunteers for installation on 9/11 are Porter, Cindy, Bret and Jodi.  More are welcome.
      • Ideas or items for inclusion can be brought up at future meetings.  All items need to be submitted by the August meeting and will be inaccessible for the duration of the display.  If an item is loaned, a tent card explaining what it is, or how it was made, would be welcome.  Flow of display will focus on the process (fiber, tools, end products).
      • New exhibit open house will be 9/14 from 6-8.  Demo volunteers are needed.
    • 501(c)3 still in process under revised name Clotho’s Handspinner Guild.  Reapplication will require articles of incorporation, which are in process.  Renee is submitting Federal and state registration paperwork.
    • By-laws review has been started. Cynthia and Kelly are assisting and the process is nearly finished.  Completed by-laws will be brought to a future meeting for member review.
    • Website refresh  still in process- reminder to members to review “About” page and provide suggestions for retooling and to consider any missing information (Issues can be discussed at meeting, or brought to the attention of Renee, Karen and Susan B).
  • New business
    • Dues are now due.  They can be submitted online, through PayPal or to Susan at a meeting.
    • Quarterly Treasurer report given
      • Zoom membership will be cancelled and we will reactivate if it becomes necessary again.
    • Lynne S mentioned the Montpelier Fiber Festival 10/7 - 10/8 and requested demos.  The fiber arts competition will have a $5 entry fee.  Volunteer Judges were also requested.
    • August program will be on how to submit items for competitions.
    • Possible library label update discussed
  • Raffle

Announcements:

  • None

Motions:

  • None

Miscellaneous:

  • None

 

Meeting Minutes: Clotho’s Spinning Guild

Date: May 20th, 2023

Start Time: 1:00pm

End Time:  2:00pm

Meeting Held By:  Secretary Jodi Gibbs

Calendar/Due Dates:

  • June 17th Next meeting
  • June 22-25th MAFA
  • July 1st Cindy’s book signing at Ashland Farmers Market

Agenda:

  • Welcome & Introductions / show & tell
    • New member Lorraine welcomed.
  • Old business
    •  Glass Case Display at Glen Allen Cultural Arts Center - will begin gathering items and designing space in July.
      • Glen Allen Cultural Center’s “Glass Case Gallery” display - We will have the space Monday 9/11 - Monday 11/6.  Volunteers requested to assist Susan, Renee and Laura on the display design, installation and removal.  Ideas or items for inclusion can be brought up at future meetings.  All items need to be submitted by the August meeting and will be inaccessible for the duration of the display.  If an item is loaned, a tent card explaining what it is, or how it was made, would be welcome.  Flow of display was discussed to try to showcase animal, fiber and dyeing items.
    • 501(c)3 still in process under revised name Clotho’s Handspinner Guild
    • By-laws review has been started.  Other participants welcomed eagerly.
    • May 27th Sit and Spin at Ashland Farmer’s Market for 50th anniversary was discussed.
    • Website refresh - reminder to members to review “About” page and provide suggestions for retooling and to consider any missing information (Issues can be discussed at meeting, or brought to the attention of Renee, Karen and Susan B).
  • New business
    • Insurance needs for when tent used discussed, reminder for using weights in all settings was made.  There have been instances of canopies blowing away and memberships wants us to be safe.  We will consider purchase of additional insurance when demonstration sites don’t carry their own.
    • Susan shared the shawl resulting from Scotchtown weaving, which used fiber spun by the guild in previous settings.
    • Lynne S mentioned the Montpelier Fiber Festival 10/7 - 10/8 and requested demos.  The fiber arts competition will have a $5 entry fee.  Volunteer Judges were also requested.
    • Martha Polk from the Chesapeake Fiber Shed will be a speaker at the June meeting.
    • Petersburg Tapestry shop Ehrman was mentioned, and catalogs for their kits were shared.
    • Dues - Collection will start in July.  Please let us know if you have any issues using Paypal to pay online.  Payments can also be made to Susan during meetings.
  • Raffle

Announcements:

  • MAFA - Remember Clotho’s members also have membership with MAFA.  June 22-25 is the in person Conference and July 8-9 is the virtual conference.  Cynthia Haney will be teaching spindle classes during the virtual conference.

Motions:

  • None

Miscellaneous:

  • Reminder about the Glen Allen Cultural Arts Center will have an Art Night Reception on 9/14 from 6-8.  We need some volunteers to demo during the event.

 

Meeting Minutes: Clotho’s Spinning Guild

Date: April 15th, 2023

Start Time: 1:00pm

End Time:  2:00pm

Meeting Held By:  President Renee Hoyos

Calendar/Due Dates:

May 14th CVFG Needle felting class

May 20 Next meeting

May 27th at Ashland Farmers Market sit and spin

Agenda:

  • Welcome & Introductions / show & tell
    • New member Debbie welcomed.
  • Old business
    • Lease has been confirmed to continue at $20 / day rate.  We will pay for the full year June 2023 - July 2024 shortly.  It was confirmed they do not have any storage available.
    • Scotchtown booth
      • April’s Scotchtown Fiber Festival - shifts sign-up sheet was at the meeting.
    •  Glass Case Display at Glen Allen Cultural Arts Center - not discussed, but as a reminder:
      • Glen Allen Cultural Center’s “Glass Case Gallery” display space was visited by members.  We will have the space Monday 9/11 - Monday 11/6.  Volunteers requested to assist Susan, Renee and Laura on the display design, installation and removal.  Ideas or items for inclusion can be brought up at future meetings.  All items need to be submitted by the August meeting and will be inaccessible for the duration of the display.  If an item is loaned, a tent card explaining what it is, or how it was made, would be welcome.  Flow of display was discussed to try to showcase animal, fiber and dyeing items.
    • 501(c)3 still in process under revised name Clotho’s Handspinner Guild
    • By-laws review has been started.  Other participants welcomed eagerly.
  • New business
    • Website refresh
      • Website refresh and retooling will be an ongoing project over the next year.  Issues can be brought to the attention of Renee, Karen and Susan.  Current page to review is the “about” page.
  • Raffle

Announcements:

  • July 1st at Ashland Farmer’s Market will be a book signing for Cindy Connor’s book.
  • MAFA - Remember Clotho’s members also have membership with MAFA.  June 22-25 is the in person Conference and July 8-9 is the virtual conference.  Cynthia Haney will be teaching spindle classes during the virtual conference.

Motions:

  • None

Miscellaneous:

  • Reminder about the Glen Allen Cultural Arts Center will have an Art Night Reception on 9/14 from 6-8.  We need some volunteers to demo during the event.

 

Meeting Minutes: Clotho’s Spinning Guild

Date: March 18, 2023

Start Time: 1:00pm

End Time:  2:00pm

Meeting Held By:  President Renee Hoyos

Calendar/Due Dates:

April 15 Next meeting

April 22 Scotchtown  (10a - 4p)

Agenda:

  • Welcome & Introductions
    • Visitors Brett and Jess were welcomed.
  • Old business
    • Post office box was obtained
      • P.O. Box 26042, Richmond, VA 23260
    • Storage space
      • Storage space was considered but due to cost issue was tabled for now. For now we’re going to find all the Clothos gear and transfer it to the executive committee.
    • Scotchtown booth
      • April’s Scotchtown Fiber Festival - reminder to reach out to volunteer -spinning, weaving or dyeing.
    •  Glass Case Display at Glen Allen Cultural Arts Center
      • Glen Allen Cultural Center’s “Glass Case Gallery” display space was visited by members.  We will have the space Monday 9/11 - Monday 11/6.  Volunteers requested to assist Susan, Renee and Laura on the display design, installation and removal.  Ideas or items for inclusion can be brought up at future meetings.  All items need to be submitted by the August meeting and will be inaccessible for the duration of the display.  If an item is loaned, a tent card explaining what it is, or how it was made, would be welcome.  Flow of display was discussed to try to showcase animal, fiber and dyeing items.
    • 501(c)3 update
      • The IRS looked into reinstating, but as of 3.18.23 we still don’t show up on the IRS website.  We’re also not on the state website.  As there is a cost to reinstate, it was decided a new process with an updated name was more desirable.
      • By-laws will need to be submitted with the new entity process.  Volunteers for the by-law committee are requested.  Lynn will do a preliminary comparison of our existing original by-laws to those of other guilds she’s a member of.  Cynthia Haney will do an additional reading.  Other participants welcomed eagerly.
  • New business
    • Website refresh
      • Website refresh and retooling will be an ongoing project over the next year.  Issues can be brought to the attention of Renee, Karen and Susan.  Current page to review is the “about” page.
    • Where to put members’ contact information?
      • Contact information for members will be added as a page behind the membership wall, rather than a pdf.  If physical copy is desired, contact Renee directly, but understand it may not be the most current information.
    • b)  Lease agreement
      • Susan will manage the lease agreement between Clothos’ Handspinners and the Glen Allen Cultural Arts Center. We pay $20/day for use of the center. Susan will inquire about storage space.
  • Committee to design the glass case at the Glen Allen Cultural Arts Center (Susan)
  • Raffle

Announcements:

  • Saturday of Memorial Day weekend - Free booth demo space at Ashland Farmer’s Market.  Cindy Connor plans to attend.
  • July 1st at Ashland Farmer’s Market will be a book signing for Cindy Connor’s book.
  • MAFA - Remember Clotho’s members also have membership with MAFA.  June 22-25 is the in person Conference and July 8-9 is the virtual conference.  Cynthia Haney will be teaching spindle classes during the virtual conference.
  • Volunteers for By-Law update requested.

Motions:

  • Motion made by Cynthia Haney, seconded by Kathy and passed unanimously to start new 501(c)3 process under Clotho’s Handspinner Guild rather than further effort on addressing prior revocation

Miscellaneous:

  • Facebook group page discussed again.  Susan will check the other admins and contact to discuss the admission process.  All new member requests should include answers to the page questions.  We need a volunteer to manage our Social Media.  Porter volunteered to help, but more than one would be good.
  • Sandwich board with handle and dry erase space for future events and meetings has been ordered.
  • Reminder about the Glen Allen Cultural Arts Center will have an Art Night Reception on 9/14 from 6-8.  We need some volunteers to demo during the event.

 

 

Meeting Minutes: Clotho’s Spinning Guild

Date: February 18, 2023

Start Time: 1:00pm

End Time:  2:00pm

Meeting Held By:  President Renee Hoyos

 

Calendar/Due Dates:

March 18 Next meeting

April 22 Scotchtown  (10a - 4p)

 

Agenda:

  • Welcome & Introductions
  • Upcoming events
    • MAFA
    • Teaching opportunities (Maria)
    • Fiber Festival – April 22 Scotchtown – We need volunteers (Dawn Burnett - Organizer)
  • Treasurer’s Report (Susan)
  • Approval of Minutes of last meeting (Jodi)
  • Old business
  • New business
  • Committee to design the glass case at the Glen Allen Cultural Arts Center (Susan)
  • Raffle

Announcements:

  • March meeting is last opportunity to pick-up any Christmas Tree decorations used on Clotho’s tree

Motions:

  • Motion made by Monique, seconded by Joanne and passed unanimously to research process and costs for reinstatement of Guild 501(c)3 status
  • Motion made by Monique, seconded by Porter and passed unanimously to open a PO Box at main USPS office on Broad street to become the main mailing address for the guild.  Keys will be maintained by the Treasurer and Secretary.

 

Miscellaneous:

  • Facebook group page discussed.  Susan will check the other admins and contact to discuss the admission process.  All new member requests should include answers to the page questions.
  • Chesterfield Library is looking for regular demos.  Pamplin park is looking for a July demo.
  • Dawn Burnett from Preservation Virginia came to discuss April’s Scotchtown Fiber Festival
    • Center of the Yarniverse is a sponsor this year.
    • Volunteers for spinning, weaving and dyeing demonstrations were requested.  Volunteers get free access to the day’s Fiber Festival.  Volunteers should plan to bring their own chair.  Additional volunteers can sign-up at next meeting, or email through website.  Full day is not required.
    • Pat Brodowski will lead a dyeing demonstration with assistance from Porter and Kelly.  Additional help is welcome.
    • Cindy will demo flax and weaving
  • Future Treasurer reports will be given quarterly.  Expenses over $250 will require membership vote.
  • Sandwich board with handle and dry erase space for future events and meetings was discussed.  Guild plans to move forward with 24 x 18 sign using our artwork and name “Clotho’s Handspinners”
  • Laura created “New Member” packet to give to new members at their first in-person meeting.
  • Chesapeake Fiber Shed mentioned by Cindy.  They are currently doing a Flax project where seeds can be requested.  Additional information on their website.  Upcoming March 19th Zoom meeting will discuss dye plants including phytoremediation and pollinator plants that are dye plants.
  • Website refresh and retooling will be an ongoing project over the next year.  Issues can be brought to the attention of Renee, Karen and Susan.
  • The guild will be working on a display for the Glen Allen Cultural Center’s “Glass Case Gallery”.  We will have the space Monday 9/11 - Monday 11/6.  Volunteers requested to assist Susan, Renee and Laura on the display design, installation and removal.  Ideas or items for inclusion can be brought up at future meetings.  Current ideas include shawls, examples of raw fiber through completion, yarn skeins, pictures.  All items need to be submitted by August meeting.
  • Glen Allen Cultural Arts Center will have an Art Night Reception on 9/14 from 6-8.  We need some volunteers to demo during the vent.
  • 501(c)3 status was originally issued in 1997, but appears to have lapsed.  Renee has talked with the IRS about getting it reactivated.  The IRS is doing some research.  We will discuss the IRS findings and possible fees for reinstatement as the information becomes available.
  • Pat Brodowski brought her book Plants & Flowers for Natural Dyeing.  Copies can be acquired for $40 from Clemes & Clemes website, by emailing Pat at PatBFarm@hotmail.com, or by attending workshop on 3/11 - 3/12 at Wollam Gardens

 

Meeting Minutes: Clotho’s Spinning Guild
Date: January 21, 2023
Start Time: 12:00pm
End Time: 1:00pm
Meeting Held By: Outgoing President J. Horner & Incoming President Renee Hoyos

Calendar/Due Dates:
January 21st-22nd Clotho’s Retreat

Agenda:

  • Introduce new members for offices (president, vice president, secretary, and Hospitality manager.)
  • Raffle

Announcements:
Motions:

  • Photos at meetings and events are being taken. Motion made to allow photos to be taken. Motion passed. If you do not want your photo taken, tell Laura at the start of the meeting.

Miscellaneous:

  • Suggestion to add photo permission to future due renewals.
  • Most Christmas ornaments were returned during the retreat. If you did not get yours, please see Susan.
  • Additional payment methods of Venmo & Paypal are being explored for raffle payments. Currently, Paypal has been tested using treasurer@clothos.org
  • Informal Cold Sheep challenge was discussed - the idea is to complete a selected portion of works in progress before buying any new fiber.
  • Classifieds are believed to be functional. Contact Karen K (Website manager) if issues are discovered.
  • Call was made for Program Director
  • Saturday: Maggie and Susan presented a tatting workshop and assisted multiple members on both days in learning this new skill.
  • Sunday: Spinning mohair was presented by Alison who kindly donated both combed and locks of mohair for experimentation.
  • MAFA - pre registration opens soon. Natalie will be sending out the registration information in the upcoming newsletter, or individuals can go to MAFAFiber.org. Reminder that Clothos members are MAFA members and can register early. This year will have virtual and in person classes. If members take a class, and are willing to teach a class on the topic to the rest of the guild, the guild will reimburse a portion of the class fees.
  • External Workshops were discussed. Judith McKenzie will not respond to contacts. Most instructors will do a Zoom class. The possibility of doing a Zoom class at the Chesterfield Library was discussed.
  • A survey will be sent out to gauge interest. Those that reply will get a free raffle ticket for their participation.
  • Contact list for member access only was updated. If you want your information excluded you can skip providing an update to Karen K.
  • April 22 is Scotchtown
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